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2018-CH-1007-003-K
Status
Closed
Date Issued
September 25, 2018
Closed Date
December 13, 2019
Require the Authority to reimburse its Housing Choice Voucher Program from non-Federal funds for any amounts determined not to be reasonable to ensure that $40,656 in program funds is available for appropriate program use.
Program Office
Public and Indian Housing
Questioned Costs
$40,656.00
Better Funds Use
$0.00
Publication Report Number
2018-CH-1007
Publication Report
The Housing Authority of the County of Lake, Grayslake, IL, Did Not Always Comply With HUD’s and Its Own Requirements Regarding the Administration of Its Housing Choice Voucher Program

Related Recommendations

Recomendation Status Date Issued Summary
2018-CH-1007-001-A Closed September 25, 2018 Transfer $78,786 ($22,601 $56,185) from its Family Self-Sufficiency account to its Housing Choice Voucher Program account for the overfunded and forfeited escrows.
2018-CH-1007-001-B Closed September 25, 2018 Support or reimburse its Housing Choice Voucher Program $120,067 from non-Federal funds for unsupported graduation disbursements.
2018-CH-1007-001-C Closed September 25, 2018 Reimburse its Housing Choice Voucher Program $12,460 from non-Federal funds for the ineligible disbursements.
2018-CH-1007-001-D Closed September 25, 2018 Transfer $3,801 from its Housing Choice Voucher Program account to its Family Self-Sufficiency account for the underfunded escrows.
2018-CH-1007-001-E Closed September 25, 2018 Reimburse one participant, $547 from its Family Self-Sufficiency program for the underpaid graduation payment.
2018-CH-1007-001-F Closed September 25, 2018 Implement procedures and controls to ensure that documentation required by HUD and the Authority’s own action plan is correctly completed, documented, and updated.
2018-CH-1007-001-G Closed September 25, 2018 Ensure that its staff is appropriately trained and familiar with HUD’s requirements and its program action plan regarding the administration of its program to ensure that (1) participants’ individual training and services plans are complete and contain appropriate goals to assist the family in achieving self-sufficiency, (2) participants are notified of their escrow account balances at least annually, and (3) contracts of participation are complete and accurate.
2018-CH-1007-001-H Closed September 25, 2018 Ensure that its newly created policies and procedures include a process for ensuring that (1) escrow balances are correctly calculated and disbursed, (2) escrow accounts and disbursements are fully supported, and (3) forfeited escrow account funds are returned to the Housing Choice Voucher Program as required.
2018-CH-1007-001-I Closed September 25, 2018 Determine the amount of the $445,122 in coordinator grant funds that were appropriately earned by the Authority for meeting requirements and paid to the coordinators while performing duties of the Family Self-Sufficiency program. The funds that are determined to be unearned should be reimbursed to HUD from non-Federal funds.
2018-CH-1007-002-A Closed September 25, 2018 Reimburse its program $20,450 from non-Federal funds ($10,331 $10,119 in associated administrative fees) for the overpayment of housing assistance due to inappropriate calculations of housing assistance.
2018-CH-1007-002-B Closed September 25, 2018 Reimburse the appropriate households $3,590 from program funds for the underpayment of housing assistance due to inappropriate calculations.
2018-CH-1007-002-C Closed September 25, 2018 Support or reimburse its program $18,638 from non-Federal funds for the unsupported payments of housing assistance cited in this finding.
2018-CH-1007-002-D Closed September 25, 2018 Enter into repayment agreements to pursue collection from the applicable households or reimburse its program $6,367 from non-Federal funds for the overpayment of housing assistance due to unreported or underreported income
2018-CH-1007-002-E Closed September 25, 2018 Implement adequate procedures and controls to ensure that housing assistance payments are appropriately calculated and supported and that repayment agreements are created to recover overpaid housing assistance when unreported income is discovered during the examination process to ensure that $453,999 ($351,060 $102,939) in program funds is appropriately used for future payments.
2018-CH-1007-003-A Closed September 25, 2018 Reimburse its program $3,117 from non-Federal funds for the ineligible program expenditures.
2018-CH-1007-003-B Closed September 25, 2018 Support or reimburse its program $4,070 from non-Federal funds for the unsupported program expenditures.
2018-CH-1007-003-C Closed September 25, 2018 Reimburse $9,170 from non-Federal funds to the owners of the Project-Based Voucher developments it inappropriately charged for the normal cost of doing business to administer the Project-Based Voucher contracts.
2018-CH-1007-003-D Closed September 25, 2018 Reimburse the Housing Choice Voucher Program $10,861 from its various programs for the bank service charges inappropriately charged to its Program.
2018-CH-1007-003-E Closed September 25, 2018 Determine the appropriate allocations of the bank service charges and reimburse its Housing Choice Voucher Program from the various programs to ensure that $1,848 is available for appropriate program use.
2018-CH-1007-003-F Closed September 25, 2018 Ensure that its staff is appropriately trained and familiar with HUD’s expenditure and allocation requirements.
2018-CH-1007-003-G Closed September 25, 2018 Develop and implement adequate procedures and controls to ensure that program expenditures are for eligible and supported program costs and that costs are appropriately allocated to its various programs as required.
2018-CH-1007-003-H Closed September 25, 2018 Review the Authority’s Project-Based Voucher contracts, determine the total amount to be reimbursed to the project owners, and require the Authority to (1) remove all inappropriate language from its contracts, (2) issue amended contracts as necessary, and (3) reimburse the inappropriate charges to the applicable project owners from non-Federal funds.
2018-CH-1007-003-I Closed September 25, 2018 Determine any remaining amounts for bank service charges inappropriately charged to the Housing Choice Voucher Program and ensure that the various programs reimburse the Program as appropriate for all bank service charges not appropriately allocated.
2018-CH-1007-003-J Closed September 25, 2018 Determine whether the rent charged to the Housing Choice Voucher Program for the Family Self-Sufficiency program office space in the Authority’s main office and in its public housing property is appropriate and reasonable.
2018-CH-1007-003-L Closed September 25, 2018 Require the Authority to allocate any rents determined to be reasonable between its Housing Choice Voucher Program and Public Housing Family Self-Sufficiency program and require the Authority to reimburse its Housing Choice Voucher Program from its public housing program any amounts that should have been allocated among the programs.