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2020-AT-1002-001-C
Status
Closed
Date Issued
March 16, 2020
Closed Date
September 27, 2023
OIG Component Office
Audit
Develop and implement a financial management system for its 2008 CDBG-DR grant and ensure that it tracks program funds to a level that supports compliance with HUD requirements. At a minimum, the accounting system must reflect disbursements by grant, activity, and activity type and properly account for assets, liabilities, and program income.
Program Office
Community Planning and Development
Questioned Costs
$0.00
Better Funds Use
$0.00
Publication Report Number
2020-AT-1002

Related Recommendations

Recomendation Status Date Issued Summary
2020-AT-1002-001-A Closed March 16, 2020 Develop adequate procedures outlining steps for tracking monthly grant expenditures, reprogramming funds for stalled activities, managing program income, and allocating costs as required by Federal Register Notice 83 FR 5844 and the grant agreement with HUD.
2020-AT-1002-001-B Closed March 16, 2020 Ensure that the financial management system for the 2017 CDBG-DR grant is capable of providing information by activity type and grant number.
2020-AT-1002-001-D Closed March 16, 2020 Review and update its 2017 CDBG-DR policies and procedures to prevent duplication of benefits and ensure that these are comprehensive and all applicable activities are included, including but not limited to the Small Business Financing Program and the Construction and Commercial Revolving Loan program.
2020-AT-1002-001-E Closed March 16, 2020 Negotiate with the SBA, within 30 days of the issuance of this audit report, to extend its data-sharing agreements for the term of the expenditure requirements set forth in public laws or the Federal Register in relation to the 2017 and 2008 disasters.
2020-AT-1002-001-F Closed March 16, 2020 Negotiate with Puerto Rico’s Insurance Commissioner and with other CDBG-DR grantees, within 30 days of the issuance of this audit report, to establish data-sharing agreements for the 2017 CDBG-DR grant disaster, any open disaster recovery grants, and future disasters.
2020-AT-1002-001-G Open March 16, 2020 Complete, within 30 days of the issuance of this audit report, the review for preventing duplication of benefits associated with its 2008 CDBG-DR grant and pursue appropriate remedies for any instances of noncompliance found.
2020-AT-1002-001-H Closed March 16, 2020 Review and update its procurement policy for the 2017 CDBG-DR grant to address weaknesses identified, including but not limited to required contract clauses, processes for soliciting and accepting noncompetitive proposals, and performing cost or price analyses before receiving bids or quotations, among other issues.
2020-AT-1002-001-I Closed March 16, 2020 Ensure that the 2017 CDBG-DR procurement policy addresses the establishment of a contract register that, at a minimum, contains the procurement information specified in section 3.8 of HUD’s Buying Right Guide regarding the PRDOH’s acquisitions of goods and services, as well as of its subrecipients and partners.
2020-AT-1002-001-J Open March 16, 2020 Establish procurement policies and procedures for the 2008 CDBG-DR grant to ensure compliance with 2 CFR 200.318-326, including but not limited to procedures to ensure full and open competition, supporting independent cost estimates, properly documenting the procurement history, and including required clauses in contracts, among other issues.
2020-AT-1002-001-K Closed March 16, 2020 Continue to fill its vacancies with qualified and trained staff, thus ensuring that staffing levels remain adequate to administer the 2017 and 2008 CDBG-DR grant funds.
2020-AT-1002-001-L Closed March 16, 2020 Structure the internal audit division within a framework that can ensure its organizational independence and allow the internal audit activity to fulfill its responsibilities.
2020-AT-1002-001-M Closed March 16, 2020 Provide additional training and technical assistance to the PRDOH on the development of policies and procedures to ensure that procedures comply with applicable Federal and grant requirements.
2020-AT-1002-002-A Open March 16, 2020 Submit supporting documentation showing that contracts and purchase orders complied with Federal and its own procurement requirements and that these were reasonable and necessary costs or reimburse the CDBG-DR program $55,010 from non-Federal funds.
2020-AT-1002-002-B Open March 16, 2020 Submit supporting documentation showing that contracts and purchase orders complied with Federal and its own procurement requirements and that these were reasonable and necessary costs or cancel the $361,501 in unpaid obligations related to CDBG-DR funds.
2020-AT-1002-002-C Closed March 16, 2020 Revise and finalize the procurement procedures to ensure compliance with applicable Federal requirements, including but not limited to procedures to ensure full and open competition, supporting independent cost estimates, properly documenting the procurement history, and including required clauses in contracts, among other issues.