Provide personnel tasked with handling Privacy Act requests with recurring training on Privacy Act exceptions
2018-OE-0001 | September 13, 2018
HUD Privacy Program Evaluation Report
Office of Administration
- Status2018-OE-0001-16OpenClosed
- Status2018-OE-0001-17OpenClosed
Establish documentation procedures for accounting of disclosures made under the Privacy Act, as required by 5 USC 552a(c)
- Status2018-OE-0001-18OpenClosed
Establish an annual computer matching activity reporting process to meet the requirements of OMB Circular A-108
- Status2018-OE-0001-19OpenClosed
Determine if general support system privacy threshold assessments or privacy impact assessments should be completed; if not, document the rationale
- Status2018-OE-0001-20OpenClosed
Develop the technical capability to identify, inventory, and monitor the existence of PII within the HUD environment
- Status2018-OE-0001-21OpenClosed
Develop and implement a process to inventory all agency PII holdings not less than annually.
- Status2018-OE-0001-22OpenClosed
Renew the PII minimization effort, to include a prioritization by the SAOP of specific minimization initiatives
- Status2018-OE-0001-23OpenClosed
Require all system owners to review the records retention practices for each information system and take any corrective actions necessary to ensure adherence to the applicable records retention schedule
- Status2018-OE-0001-24OpenClosed
A. Issue a clean desk policy prohibiting unattended and unsecured sensitive data in workplaces. B. Implement procedures to enforce the clean desk policy.
2018-LA-1006 | July 25, 2018
The Sacramento Housing and Redevelopment Agency, Sacramento, CA, Did Not Always Use Community Development Block Grant Funds in Accordance with HUD Requirements or Its Own Policies
Community Planning and Development
- Status2018-LA-1006-001-AOpenClosed$272,569Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Support that the 59 contracts awarded for the emergency repair program were fair and reasonable or repay its program $272,569 from non-Federal funds.
- Status2018-LA-1006-001-BOpenClosed
Obtain technical assistance from HUD to revise its Emergency Repair Program to meet CDBG requirements.
- Status2018-LA-1006-001-COpenClosed$50,000Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Support that the contract awarded for the food incubator study was fair and reasonable and met a final cost objective or repay its program $50,000 from non-Federal funds.
- Status2018-LA-1006-001-DOpenClosed$48,895Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Support that change orders executed outside the scope of the Colonial Heights Library contract were fair and reasonable or repay its program $48,895 from non-Federal funds.
- Status2018-LA-1006-001-EOpenClosed$13,950Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Support that the contract awarded for the Boys and Girls Club feasibility study was fair and reasonable and met a final cost objective or repay its program $13,950 from non-Federal funds.
- Status2018-LA-1006-001-FOpenClosed
Provide procurement training to its staff members who work on CDBG program activities and ensure that staff members comply with HUD requirements and use its current procurement policy.
- Status2018-LA-1006-001-GOpenClosed$55,200Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Support that the entrepreneur center feasibility study met a final cost objective or repay its program $55,200 from non-Federal funds.
- Status2018-LA-1006-001-HOpenClosed$283Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Reimburse its program $283 from non-Federal funds for unallowable bottled water costs.
- Status2018-LA-1006-001-IOpenClosed$141Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Review all invoices provided from its minor repair subrecipient between January 1, 2015, and December 31, 2017, and repay the program from non-Federal funds for all bottled water service payments not identified in this audit report.
- Status2018-LA-1006-001-JOpenClosed
Provide training to its employees regarding allowable costs to ensure that all costs submitted by contractors and subrecipients are eligible for reimbursement.
2018-FW-0002 | July 23, 2018
Final Audit Report - HUD’s Office of Block Grant Assistance Had Not Codified the Community Development Block Grant Disaster Recovery Program
Community Planning and Development
- Status2018-FW-0002-001-AOpenClosed
We recommend that the Acting Director of OBGA work with HUD’s Office of General Counsel to create a codified Disaster Recovery program.