Submit all supporting documentation showing the eligibility and propriety of the $47,720 in unsupported matching contributions towards the ESG program or reimburse the ESG program from non-Federal funds.
2018-AT-1002 | December 28, 2017
The Municipality of San Juan, PR, Did Not Always Administer Its Emergency Solutions Grants Program in Accordance With HUD Requirements
Community Planning and Development
- Status2018-AT-1002-001-AOpenClosed$47,720Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
- Status2018-AT-1002-001-BOpenClosed
Reconcile the data included in its CAPER with the data in its financial management system and correct any inaccurate information reported to HUD.
- Status2018-AT-1002-001-COpenClosed
Develop and implement policies and procedures to ensure that its required matching contributions are properly supported.
- Status2018-AT-1002-001-DOpenClosed
Develop and implement policies and procedures to ensure that it reports data through its CAPERs using data from its own financial management system instead of data from HUD’s information system.
2018-AT-1001 | December 20, 2017
The Commonwealth of Kentucky Generally Administered Its Neighborhood Stabilization Program in Accordance With HUD Requirements
Community Planning and Development
- Status2018-AT-1001-001-AOpenClosed$53,760Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Adequately support or reimburse its NSP3 grant subrecipient $53,760 from non-Federal funds for the disbursements not adequately supported.
- Status2018-AT-1001-001-BOpenClosed
Update its records retention policy to meet HUD’s records retention requirements and notify its NSP subrecipients of the documentation retention requirements for the NSP grants.
- Status2018-AT-1001-001-COpenClosed
Develop a retention strategy for its subrecipients to ensure that documentation is readily available for review.
2017-OE-0008 | December 05, 2017
E-Discovery Management System’s Capacity To Meet Customer Demand for Electronic Data
General Counsel
- Status2017-OE-0008-01OpenClosed
Conduct a study to project HUD’s capacity needs for ESI collections
- Status2017-OE-0008-02OpenClosed
Give its completed study to OCIO for consideration during future contract award decisions regarding E-Discovery services
2018-FO-0004 | November 14, 2017
Additional Details To Supplement Our Fiscal Years 2017 and 2016 (Restated) U.S. Department of Housing and Urban Development Financial Statement Audit
General Counsel
- Status2018-FO-0004-008-QOpenClosed$174,132Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Deobligate all obligations marked for deobligation during the departmentwide OOR, including as much as $174,132 in 160 administrative obligations marked for deobligation as of September 30, 2017.
Community Planning and Development
- Status2018-FO-0004-008-COpenClosed$11,477,611Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Deobligate all obligations marked for deobligation during the departmentwide OOR, including as much as $11,463,971 in 189 program obligations and $13,640 in 10 administrative obligations marked for deobligation as of September 30, 2017.
- Status2018-FO-0004-008-DOpenClosed$229,327,332Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Review the 1,110 identified inactive retained obligations with remaining balances totaling $229,327,332 and close out and deobligate amounts tied to obligations that are no longer valid or needed.
- Status2018-FO-0004-008-EOpenClosed$159,437,069Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Close out and deobligate the remaining balances on 2,741 expired homeless assistance contracts of $159,437,069.
2017-CH-1010 | September 30, 2017
DuPage County, IL, Did Not Always Comply With Federal Requirements Regarding the Administration of Its Community Development Block Grant Disaster Recovery Program
Community Planning and Development
- Status2017-CH-1010-001-AOpenClosed$452,444Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
The County does not reimburse itself with program funds for the $452,444 in County bond proceeds originally budgeted for the Armstrong Park project and used to pay for flood protection improvements in the Graue Mill subdivision in Hinsdale.
- Status2017-CH-1010-001-BOpenClosed$7,677Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
The $7,677 ($460,121 - $452,444) in remaining County bond proceeds originally budgeted for the Armstrong Park project are used for eligible program activities.
- Status2017-CH-1010-001-COpenClosed$109,270Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Deobligate the $109,270 in program funds obligated for ineligible activities in its construction contracts for the West Branch DuPage River Flood Control and Springbrook Culvert projects.
- Status2017-CH-1010-001-DOpenClosed$98,507Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Support or reimburse its program from non-Federal funds $98,507 for the program funds used for project management services without sufficient documentation to support that the use of the funds was reasonable.
- Status2017-CH-1010-001-EOpenClosed
Improve its procedures and controls to ensure that the County administers the program in accordance with Federal requirements.
2017-AT-1014 | September 29, 2017
The City of Jacksonville, FL’s HOME Investment Partnerships Program Was Not Always Administered in Accordance With HUD Requirements
Community Planning and Development
- Status2017-AT-1014-001-AOpenClosed
Recalculate the commitment requirement as a result of the City improperly committing HOME funds for activities 5455, 5456, 5058, 5059, 5173, 5174, and 4652 and determine the cumulative effect on the City’s overall commitment requirement. Any overpayments should be recaptured or reduced in the HOME Investment Trust Fund account.
- Status2017-AT-1014-001-BOpenClosed
Require the City to establish and implement controls and procedures to ensure compliance with requirements for commitments entered into HUD’s information system. This includes but is not limited to controls and procedures to ensure that valid commitment entries and all HOME contracts and agreements are properly executed.