Repay from nonfederal funds its HUD programs $1,034 for ineligible charges on the Authority’s credit cards.
2017-FW-1006 | April 25, 2017
The Housing Authority of the City of Jasper, TX, Did Not Operate Its Public Housing Programs in Compliance With HUD’s Requirements
Public and Indian Housing
- Status2017-FW-1006-001-EOpenClosed$1,034Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Closed on August 29, 2018 - Status2017-FW-1006-001-FOpenClosed$652Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Closed on August 29, 2018Support or repay from nonfederal funds its HUD programs $652 for unsupported charges on the Authority’s credit card.
- Status2017-FW-1006-001-GOpenClosed$4,000Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Closed on August 29, 2018Repay from nonfederal funds its HUD programs $4,000 paid for an ineligible 2011 training conference.
- Status2017-FW-1006-001-HOpenClosed$44,994Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Closed on September 04, 2018Provide support for the reasonableness of the unit repairs costs totaling $44,994 and repay from nonfederal funds any unsupported or unreasonable amount.
- Status2017-FW-1006-001-IOpenClosedClosed on June 20, 2018
Provide training for the Authority’s commissioners on their responsibilities and duties.
- Status2017-FW-1006-001-JOpenClosedClosed on June 11, 2018
Require the Authority to update its policies and procedures so that they contain current Federal guidance.
- Status2017-FW-1006-002-AOpenClosedClosed on June 20, 2018
Provide technical assistance to the Mayor and the board concerning their responsibilities regarding the Authority.
- Status2017-FW-1006-002-BOpenClosedClosed on June 20, 2018
Monitor the Authority to ensure it is holding its board meetings, as required by its bylaws.
2017-FW-1005 | April 24, 2017
The Hammond Housing Authority’s, Hammond, LA, Administration of Its Housing Choice Voucher Program Had Weaknesses
Public and Indian Housing
- Status2017-FW-1005-001-AOpenClosed$4,191Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Closed on August 02, 2017Repay its program from non-Federal funds $4,191 for ineligible housing subsidy overpayments.
- Status2017-FW-1005-001-BOpenClosed$6,720Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Closed on August 02, 2017Support the eligibility of the participant or reimburse its program $6,720 from non-Federal funds for housing subsidy payments.
- Status2017-FW-1005-001-COpenClosed$23,463Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Closed on May 02, 2018Support that it properly used the funds collected or repay its program $23,463 from non-Federal funds.
- Status2017-FW-1005-001-DOpenClosedClosed on November 16, 2017
Develop and implement controls to identify errors and ensure that housing assistance payments are correctly calculated and paid, leases run concurrently with the housing assistance payments contract, required eligibility documentation is maintained, rent reasonableness is completed before executing the housing assistance payments contract and lease, the correct utility allowance rate is used, and documentation to support completed background checks is maintained.
- Status2017-FW-1005-001-EOpenClosedClosed on May 02, 2018
Revise its written policies and procedures to ensure that it administers its participant repayment agreements in compliance with requirements.
- Status2017-FW-1005-001-FOpenClosedClosed on November 16, 2017
Ensure that it executes form HUD-52675 with all program participants and adult household members.
- Status2017-FW-1005-001-GOpenClosedClosed on November 16, 2017
Develop written policies and procedures, to include HUD’s requirements to (1) properly report participant data in the PIC system, (2) report repayments and debts owed in the EIV system, and (3) monitor EIV reports.
- Status2017-FW-1005-001-HOpenClosedClosed on November 16, 2017
Compare current participant and financial data to the EIV and PIC system data to ensure that all participant data were accurately submitted and reported.
- Status2017-FW-1005-001-IOpenClosedClosed on May 02, 2018
Revise its administrative plan to ensure that it accurately reflects current HUD requirements and the Authority’s current policies and procedures.
- Status2017-FW-1005-001-JOpenClosedClosed on May 02, 2018
Provide training to its staff to ensure that it is familiar with all HUD documentation and reporting requirements.
2017-BO-0001 | March 21, 2017
HUD’s OCPO Did Not Always Comply With Acquisition Requirements When Planning and Monitoring Service Contracts
Chief Procurement Officer
- Status2017-BO-0001-001-AOpenClosed$21,373,462Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Closed on August 20, 2018Provide adequate documentation to support the $21,373,462 in unreasonable and unnecessary obligated funds.
- Status2017-BO-0001-001-BOpenClosed$23,041,819Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Closed on July 12, 2019Strengthen and implement acquisition controls to ensure that proper cost and price documentation is obtained, adequate monitoring is conducted, adequate market research is conducted and that contractors are evaluated to assess their capability to perform work, and required contract documentation is maintained in the file to ensure that $9,645,864 that is yet to be used will not be spent for unreasonable and unnecessary costs.