Evaluate the impact of the DRGR weaknesses identified in audit memorandum 2018- FW-0802 during the improper payment risk assessment process.
2019-FO-0003 | November 14, 2018
Additional Details To Supplement Our Fiscal Years 2018 and 2017 (Restated) U.S. Department of Housing and Urban Development Financial Statement Audit
Chief Financial Officer
- Status2019-FO-0003-002-AOpenClosedClosed on August 24, 2020
- Status2019-FO-0003-002-BOpenClosedClosed on June 17, 2019
Evaluate the impact of the improper accounting for grant funds issued under the Disaster Relief Appropriations Act, 2013, identified in audit memorandum 2018-FW- 0802 and perform an adjustment or restatement of the impact if deemed significant.
- Status2019-FO-0003-002-COpenClosedClosed on November 27, 2019
Work with CPD on remediation plans to address application control weaknesses within DRGR identified by audit memorandum 2018-FW-0802 that have contributed to continuing FFMIA noncompliance.
- Status2019-FO-0003-002-DOpenClosedClosed on May 31, 2019
Require the grantees to submit supporting documentation with their survey responses to substantiate the amounts certified in support of OCFO’s validation of grant accrual estimates
- Status2019-FO-0003-002-EOpenClosedClosed on May 31, 2019
Provide periodic training to grantees to assist them with understanding and completing the information requested in the survey letter to validate HUD’s grant accrual estimates.
- Status2019-FO-0003-002-FOpenClosedClosed on August 14, 2019
Research the survey responses received as part of OCFO’s validation of grant accrual estimates that resulted in a positive cash on hand to determine whether a cash advance exists. If so, OCFO should coordinate with CPD to (1) determine whether the grantees have proper documentation and approvals allowing for cash advances and (2) develop and implement procedures to estimate and account for cash advances for financial reporting purposes.
- Status2019-FO-0003-002-GOpenClosedClosed on June 29, 2020
Develop and implement standard operating procedures for recording and periodically evaluating sustained audit receivables to ensure that (1) all receivables are supported by a claim to cash and (2) an allowance for loss is recorded that reasonably estimates uncollectible amounts to reduce the gross amount of receivables to its net realizable value.
- Status2019-FO-0003-002-HOpenClosedClosed on June 29, 2020
Develop and implement procedures that require action officials to certify the validity of accounts receivables periodically, at least quarterly. OCFO should use this information to assess the reasonableness of the allowance for loss estimate.
- Status2019-FO-0003-002-IOpenClosedClosed on September 13, 2019
Work with action officials to determine the validity of all receivables from OIG sustained audit findings, determine whether restatement is necessary, and adjust HUD’s current and prior-year accounts receivable balances accordingly, ensuring that all writeoffs are reported to the Treasury.
- Status2019-FO-0003-002-JOpenClosedClosed on November 15, 2019
Perform a validation, comparing the data used in OCFO’s PIH prepayment estimate calculation to the data used by PIH in its RNP reports to ensure that all CAM 1 codes and VMS fields are appropriately included. If it is determined that CAM 1 codes or VMS codes are missing or not properly included, OCFO should update the standard operating procedure and all estimates made to ensure that they are included.
- Status2019-FO-0003-002-KOpenClosedClosed on September 24, 2019
Design and implement a procedure that ensures periodic communication between OCFO and PIH regarding all events that impact the PIH prepayment estimate.
- Status2019-FO-0003-002-LOpenClosedClosed on November 19, 2019
Review FMC’s final December 31, 2016, balances and update the PIH prepayment beginning balance accordingly.
- Status2019-FO-0003-004-AOpenClosedClosed on September 30, 2019
Delegate responsibilities to the appropriate program office and assign risk owners to provide responses for the acceptance, mitigation, and elimination of risks identified in HUD’s ERM risk profile.
- Status2019-FO-0003-004-BOpenClosedClosed on September 30, 2019
Develop, implement, and document internal controls in response to identified risks from HUD’s ERM risk profile in compliance with OMB Circular No. A-123, Management's Responsibility for Enterprise Risk Management and Internal Control.
- Status2019-FO-0003-004-COpenClosedClosed on September 30, 2019
Complete and issue final FERA policy to the Department and communicate the requirements within the policy to program offices in a timely manner.
- Status2019-FO-0003-004-DOpenClosedClosed on September 30, 2019
Assign and communicate the responsibility of FERA policy implementation and oversight to ensure that program offices are performing FERAs on a routine and timely basis to ensure effectiveness and efficiency of operations at the HUD program level and compliance with HUD internal policy and procedure.
- Status2019-FO-0003-004-EOpenClosedClosed on December 06, 2021
Assign and communicate the responsibility of the MCR program policy, implementation, and oversight to ensure that program offices routinely conduct reviews to support a compliant internal control framework.
- Status2019-FO-0003-005-AOpenClosedClosed on August 22, 2019
Conduct the OOR more frequently than annually to ensure that all obligations are adequately reviewed and deobligations are processed by the end of the fiscal year
- Status2019-FO-0003-005-BOpenClosedClosed on September 20, 2019
Develop departmental policy that outlines the open obligation review process, to include (1) internal controls, (2) timeframes, and (3) roles and responsibilities of OCFO, OCPO, and program offices. These policies must outline sufficient internal controls in place to ensure that the Secretary can certify that all of HUD’s obligations are valid as of the end of the fiscal year.
- Status2019-FO-0003-005-COpenClosedClosed on June 24, 2019
Update standard operating procedures on the departmentwide unliquidated obligations review to conduct a routine review of justifications provided by the program offices for retained obligations, while ensuring that they are for a bonafide need and to support the annual certification made by the Secretary on open obligations.