Reimburse its program $32,687 from non-Federal funds ($17,045 in overpayments of housing assistance and utility allowances4 $15,642 in administrative fees) due to inappropriate calculations.
2019-CH-1004 | September 30, 2019
The Taylor Housing Commission, Taylor, MI, Did Not Always Comply With HUD’s and Its Own Requirements for Its Program Household Files
Public and Indian Housing
- Status2019-CH-1004-001-AOpenClosed$32,687Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Closed on December 29, 2020 - Status2019-CH-1004-001-BOpenClosed$1,276Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Closed on February 19, 2021Reimburse the appropriate households $1,276 ($1,211 in housing assistance underpayments $65 in utility allowances) from program funds for the underpayment of housing assistance due to calculation errors and discrepancies in the housing assistance payments register.
- Status2019-CH-1004-001-COpenClosed$7,869Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Closed on March 08, 2021Support or reimburse the appropriate households $7,869 from non-Federal funds for the unsupported underpayment of housing assistance due to missing documentation for housing assistance payment calculations.
- Status2019-CH-1004-001-DOpenClosed$12,893Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Closed on December 29, 2020Support or reimburse its program $12,893 from non-Federal funds for the unsupported overpayment of housing assistance due to missing documentation for housing assistance payment calculations.
- Status2019-CH-1004-001-EOpenClosed$4,460Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Closed on December 29, 2020Pursue collection from the applicable landlords or reimburse its program $4,460 from non-Federal funds for the overpayment of housing assistance due to discrepancies in the housing assistance payments register.
- Status2019-CH-1004-001-FOpenClosed$450Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Closed on December 21, 2020Reimburse the appropriate landlords $450 in housing assistance from program funds for the underpayment of housing assistance due to discrepancies in the housing assistance payments register.
- Status2019-CH-1004-001-GOpenClosedClosed on January 05, 2021
Implement adequate procedures and controls, including but not limited to monitoring and oversight of the program staff, to ensure that (1) utility allowance calculations are adequately supported, (2) income is adequately verified and supported, (3) housing assistance is correctly calculated, and (4) housing assistance payments are appropriately processed in accordance with HUD’s and its own requirements.
2019-BO-1004 | September 09, 2019
Tuscan Homes I and II in Hartford, CT, Was Not Always Managed in Accordance With Its Regulatory Agreement and HUD Requirements
Housing
- Status2019-BO-1004-001-AOpenClosed$17,761Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Closed on September 30, 2020Reimburse the project $17,761 from nonproject funds for the project operating funds disbursed for ineligible expenses.
- Status2019-BO-1004-001-BOpenClosed$17,653Questioned Costs
Recommendations with questioned costs identify costs: (A) resulting from an alleged violation of a law, regulation, contract, grant, or other document or agreement governing the use of Federal funds; (B) that are not supported by adequate documentation (also known as an unsupported cost); or (C) that appear unnecessary or unreasonable.
Closed on September 30, 2020Support or reimburse the project $17,653 from nonproject funds for the project operating funds disbursed without sufficient supporting documentation.
- Status2019-BO-1004-001-COpenClosed$45,000Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Closed on January 29, 2021Reclassify and properly record $45,000 in owner advances misclassified as loans.
- Status2019-BO-1004-001-DOpenClosedClosed on January 29, 2021
Strengthen controls to ensure that project advances are reimbursed only when the project is in a surplus-cash position.
- Status2019-BO-1004-001-EOpenClosedClosed on February 08, 2021
Implement adequate controls to ensure the review of the management agent fee to ensure that it is properly calculated in accordance with the HUD management agent certification and approved prior to payment from project operating funds.
- Status2019-BO-1004-001-FOpenClosedClosed on January 29, 2021
Implement adequate controls to ensure that project funds are used only for eligible and supported operating expenses.
- Status2019-BO-1004-001-GOpenClosedClosed on February 12, 2021
Obtain a formal agreement and approval from HUD to specify who is authorized to use the project’s community and recreation rooms and what activities are authorized or prohibited. In addition, this agreement must ensure that sufficient legal and liability protections are in place, establish consequences for noncompliance, and determine who is to pay for the utilities and maintenance of the rooms.
- Status2019-BO-1004-001-HOpenClosedClosed on January 29, 2021
Amend the management agent agreement compensation schedule to remove bookkeeping fees as a fee separate from the 8.9 percent management agent fee.
2019-CH-1003 | September 03, 2019
The Management Agent for Lake View Towers Apartments, Chicago, IL, Did Not Always Comply With HUD’s Section 8 HAP Program Requirements
Housing
- Status2019-CH-1003-001-BOpenClosed$144Funds Put to Better Use
Recommendations that funds be put to better use estimate funds that could be used more efficiently. For example, recommendations that funds be put to better use could result in reductions in spending, deobligation of funds, or avoidance of unnecessary spending.
Closed on February 21, 2020Reimburse the appropriate households $144 from nonproject funds for the underpayment of housing assistance due to incorrect calculations.
- Status2019-CH-1003-001-FOpenClosedClosed on March 27, 2025
Ensure that third-party verifications, such as tax returns provided by the applicant, are from the source by obtaining certified tax returns from the Internal Revenue Service.
- Status2019-CH-1003-001-GOpenClosedClosed on March 26, 2020
Revise its occupancy standards to include policies and procedures to prevent underutilization of the project’s units.
- Status2019-CH-1003-001-JOpenClosedClosed on March 26, 2020
Review and update the project’s waiting lists to include the missing dates and required notations.
- Status2019-CH-1003-001-KOpenClosedClosed on April 24, 2024
Develop and implement adequate procedures and controls to ensure that the project complies with HUD’s requirements and its own policies regarding the management of its waiting lists.