A. Document the roles and specific responsibilities of all positions assigned privacy responsibilities. B. Communicate these responsibilities on a recurring basis, at least annually, to individuals holding these positions.
2018-OE-0001 | September 12, 2018
HUD Privacy Program Evaluation Report
Office of Administration
- Status2018-OE-0001-03OpenClosedClosed on January 10, 2023
- Status2018-OE-0001-04OpenClosedClosed on July 10, 2024
Implement thorough human capital processes to ensure execution of the HUD privacy program and all its requirements
- Status2018-OE-0001-05OpenClosedClosed on June 25, 2020
Finalize and approve the draft privacy program strategic plan
- Status2018-OE-0001-06OpenClosedClosed on November 18, 2021
Ensure the privacy program is integrated with the enterprise risk program and that privacy risks are incorporated into the agency risk management process
- Status2018-OE-0001-07OpenClosedClosed on May 22, 2020
Establish an executive leadership dashboard to communicate continuous monitoring of key program risks and issues
- Status2018-OE-0001-08OpenClosedClosed on May 22, 2020
A. Develop an internal privacy program communication plan to describe how privacy issues will be disseminated and best practices will be shared. B. Implement the communication plan
- Status2018-OE-0001-09OpenClosedClosed on October 01, 2021
Develop a dedicated budget to address Privacy Office training needs and initiatives
- Status2018-OE-0001-10OpenClosedClosed on December 09, 2021
Update all privacy guidance to reflect current Federal requirements and processes.
- Status2018-OE-0001-11OpenClosedClosed on May 22, 2020
Implement a formal process for the Privacy Office to issue and communicate privacy guidance, requirements, and deadlines.
- Status2018-OE-0001-12OpenClosedClosed on September 17, 2020
Update and continue to maintain a central collaboration area to include all current privacy program policies, procedures, and guidance
- Status2018-OE-0001-13OpenClosedClosed on May 22, 2020
Establish standard processes to ensure consistent work flow and communications between program office and Privacy Office personnel
- Status2018-OE-0001-14OpenClosedClosed on July 10, 2024
Ensure role-based privacy training is provided to all personnel with privacy responsibilities
- Status2018-OE-0001-15OpenClosedClosed on July 10, 2024
Ensure privacy awareness training is provided to all contractor and third party personnel
- Status2018-OE-0001-16OpenClosedClosed on August 13, 2020
Provide personnel tasked with handling Privacy Act requests with recurring training on Privacy Act exceptions
- Status2018-OE-0001-17OpenClosedClosed on September 17, 2020
Establish documentation procedures for accounting of disclosures made under the Privacy Act, as required by 5 USC 552a(c)
- Status2018-OE-0001-18OpenClosedClosed on September 17, 2020
Establish an annual computer matching activity reporting process to meet the requirements of OMB Circular A-108
- Status2018-OE-0001-19OpenClosedClosed on April 08, 2021
Determine if general support system privacy threshold assessments or privacy impact assessments should be completed; if not, document the rationale
- Status2018-OE-0001-20OpenClosedClosed on May 07, 2025
Develop the technical capability to identify, inventory, and monitor the existence of PII within the HUD environment
- Status2018-OE-0001-21OpenClosedClosed on May 07, 2025
Develop and implement a process to inventory all agency PII holdings not less than annually.
- Status2018-OE-0001-22OpenClosedClosed on November 19, 2020
Renew the PII minimization effort, to include a prioritization by the SAOP of specific minimization initiatives