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2023-CH-0004-001-B
Status
Abierta
Date Issued
Mayo 30, 2023
OIG Component Office
Audit

Develop and implement training for field offices that addresses reviewing or following up with PHAs about the correction of life-threatening and non-life-threatening deficiencies and how (1) to review physical inspection reports to effectively ensure that PHAs correct physical deficiencies, (2) PHAs should address or correct each type of deficiency observed in the REAC physical inspection report, and (3) to use PASS or any future tracking system.


Status

The Office of Field Operations (OFO) plans to provide dates of office hours and specific training related to NSPIRE and the expectations for all types of defects. The final action target date to complete these actions is August 15, 2024.


Analysis

To fully address this recommendation, OFO must provide evidence that the training it develops and implements addresses reviewing or following up with PHAs about the correction of life-threatening and non-life-threatening deficiencies and how (1) to review physical inspection reports to effectively ensure that PHAs correct physical deficiencies, (2) PHAs should address or correct each type of deficiency observed in the REAC physical inspection report, and (3) to use PASS or any future tracking system.

Implementation of this recommendation will result in public housing units that are decent, safe, and sanitary because it mandates oversight to ensure PHAs are addressing identified deficiencies.

Program Office
Public and Indian Housing
Questioned Costs
$0.00
Better Funds Use
$0.00
Publication Report Number
2023-CH-0004

Related Recommendations

Recomendation Status Date Issued Summary
2023-CH-0004-001-A Abierta Mayo 30, 2023

Develop and implement a nationwide inspection review protocol, which includes but is not limited to (1) whether field office staff should mark verification of PHA corrections of life-threatening deficiencies in PASS or any future tracking systems, (2) acceptable documentation for offsite verifications, and (3) whether field office staff should discuss or verify corrections of non-life-threatening deficiencies.


Status

The Office of Field Operations (OFO) will develop and implement a nationwide inspection review protocol for life-threatening deficiencies. Field offices will be required to ensure PHAs are timely certifying the correction of all life- threatening deficiencies. Included in the protocol, staff will be instructed to mark verification of a sample of these deficiencies. For the non-life-threatening deficiencies, OFO will implement a protocol for deficiencies with developments with physical inspection scores below 60 percent that are designated as standard performers, in compliance with 24 CFR 902.73. The final action target date is August 15, 2024.


Analysis

To fully address this recommendation, HUD must develop and implement a nationwide review protocol that includes (1) PHA timely certification of correction of all life-threatening deficiencies, and (2) field office verification of PHA corrections of life-threatening deficiencies in PASS or any future tracking systems.

Further, HUD must provide evidence of the protocol implemented for non-life-threatening deficiencies.

Implementation of this recommendation will ensure PHAs will correct life-threatening deficiencies within required timeframes.

2023-CH-0004-001-C Abierta Mayo 30, 2023

Implement a system to track field office inspection review activities and create a repository for the support documentation collected to verify the correction of life-threatening deficiencies.


Status

The Office of Field Operations (OFO) will implement a system to track field office inspection review activities and create a repository for the support documentation collected to verify the correction of life-threatening deficiencies. OFO will continue to work on the corrective actions to ensure closure by the final action target date of August 15, 2024.


Analysis

To fully resolve this recommendation, HUD must provide evidence to demonstrate the implementation of a system that tracks office inspection review activities and includes a mechanism to collect support documentation collected to verify the correction of life-threatening deficiencies, and that is fully operational and in use.

Implementation of this recommendation will result in public housing units that are decent, safe, and sanitary because it mandates oversight to ensure PHAs are addressing identified deficiencies.

2023-CH-0004-002-A Cerrado Mayo 30, 2023 We recommend that the Deputy Assistant Secretary for REAC determine whether PHAs are required to perform annual inspections on 100 percent of their public housing units annually and issue clarifying guidance to all PHAs.
2023-CH-0004-002-B Cerrado Mayo 30, 2023 If REAC determines that 100 percent annual self-inspections are required, establish specific guidance to address the number of units and frequency of PHA self-inspections. If not required, REAC should evaluate whether HUD’s rationale for inspecting a statistical sample rather than 100 percent of public housing units remains appropriate.
2023-CH-0004-002-C Abierta Mayo 30, 2023

Develop and implement a nationwide protocol for field offices, describing how PHA self-inspections should be reviewed, based on REAC's determination of the number and frequency of PHA self-inspections.


Status

The Office of Field Operations will develop and implement a nationwide protocol for field offices, describing how Public Housing Agency (PHA) self-inspections should be reviewed, based on Real Estate Assessment Center’s determination of the number and frequency of PHA self-Inspections. The final action target date is August 15, 2024.


Analysis

To fully resolve this recommendation, HUD must provide evidence that demonstrates it developed a nationwide protocol and implemented it across all HUD field offices.

Implementation of this recommendation will result in public housing units that are decent, safe, and sanitary because it mandates oversight to ensure PHAs are addressing identified deficiencies.