Ensure the privacy program is integrated with the enterprise risk program and that privacy risks are incorporated into the agency risk management process
Publication Report
2018-OE-0001 | September 13, 2018
HUD Privacy Program Evaluation Report
We conducted this evaluation to determine the effectiveness of the U.S. Department of Housing and Urban Development’s (HUD) privacy program We assessed the adequacy of agency strategies, plans, controls and practices at the enterprise and… moreRelated Recommendations
Office of Administration
Closed on September 25, 2020
Ensure the privacy program is staffed with experienced personnel (such as a Chief Privacy Officer) to manage the operational aspects of the program.
Closed on August 13, 2020
Issue a notice at the Secretary level delegating and clarifying the authority and responsibilities of the SAOP and Privacy Office
Closed on January 10, 2023
A. Document the roles and specific responsibilities of all positions assigned privacy responsibilities. B. Communicate these responsibilities on a recurring basis, at least annually, to individuals holding these positions.
Closed on July 10, 2024
Implement thorough human capital processes to ensure execution of the HUD privacy program and all its requirements
Closed on June 25, 2020
Finalize and approve the draft privacy program strategic plan
Closed on May 22, 2020
Establish an executive leadership dashboard to communicate continuous monitoring of key program risks and issues
Closed on May 22, 2020
A. Develop an internal privacy program communication plan to describe how privacy issues will be disseminated and best practices will be shared. B. Implement the communication plan
Closed on October 01, 2021
Develop a dedicated budget to address Privacy Office training needs and initiatives
Closed on December 09, 2021
Update all privacy guidance to reflect current Federal requirements and processes.
Closed on May 22, 2020
Implement a formal process for the Privacy Office to issue and communicate privacy guidance, requirements, and deadlines.
Closed on September 17, 2020
Update and continue to maintain a central collaboration area to include all current privacy program policies, procedures, and guidance
Closed on May 22, 2020
Establish standard processes to ensure consistent work flow and communications between program office and Privacy Office personnel
Closed on July 10, 2024
Ensure role-based privacy training is provided to all personnel with privacy responsibilities
Closed on July 10, 2024
Ensure privacy awareness training is provided to all contractor and third party personnel
Closed on August 13, 2020
Provide personnel tasked with handling Privacy Act requests with recurring training on Privacy Act exceptions
Closed on September 17, 2020
Establish documentation procedures for accounting of disclosures made under the Privacy Act, as required by 5 USC 552a(c)
Closed on September 17, 2020
Establish an annual computer matching activity reporting process to meet the requirements of OMB Circular A-108
Closed on April 08, 2021
Determine if general support system privacy threshold assessments or privacy impact assessments should be completed; if not, document the rationale
Develop the technical capability to identify, inventory, and monitor the existence of PII within the HUD environment
Develop and implement a process to inventory all agency PII holdings not less than annually.
Closed on November 19, 2020
Renew the PII minimization effort, to include a prioritization by the SAOP of specific minimization initiatives
Closed on July 01, 2021
Require all system owners to review the records retention practices for each information system and take any corrective actions necessary to ensure adherence to the applicable records retention schedule
Closed on December 31, 2020
A. Issue a clean desk policy prohibiting unattended and unsecured sensitive data in workplaces. B. Implement procedures to enforce the clean desk policy.