U.S. flag

An official website of the United States government Here’s how you know

The .gov means it’s official.

Federal government websites often end in .gov or .mil. Before sharing sensitive information, make sure you're on a federal government site.

The site is secure.

The https:// ensures that you are connecting to the official website and that any information you provide is encrypted and transmitted securely.

Closed Date:
May 22, 2020

Implement a formal process for the Privacy Office to issue and communicate privacy guidance, requirements, and deadlines.

Publication Report

2018-OE-0001 | September 13, 2018

HUD Privacy Program Evaluation Report

We conducted this evaluation to determine the effectiveness of the U.S. Department of Housing and Urban Development’s (HUD) privacy program   We assessed the adequacy of agency strategies, plans, controls and practices at the enterprise and… more

Related Recommendations

Office of Administration

  • Closed on September 25, 2020

    Ensure the privacy program is staffed with experienced personnel (such as a Chief Privacy Officer) to manage the operational aspects of the program.

  • Closed on August 13, 2020

    Issue a notice at the Secretary level delegating and clarifying the authority and responsibilities of the SAOP and Privacy Office

  • Closed on January 10, 2023

    A. Document the roles and specific responsibilities of all positions assigned privacy responsibilities. B. Communicate these responsibilities on a recurring basis, at least annually, to individuals holding these positions.

  • Implement thorough human capital processes to ensure execution of the HUD privacy program and all its requirements

  • Closed on June 25, 2020

    Finalize and approve the draft privacy program strategic plan

  • Closed on November 18, 2021

    Ensure the privacy program is integrated with the enterprise risk program and that privacy risks are incorporated into the agency risk management process

  • Closed on May 22, 2020

    Establish an executive leadership dashboard to communicate continuous monitoring of key program risks and issues

  • Closed on May 22, 2020

    A. Develop an internal privacy program communication plan to describe how privacy issues will be disseminated and best practices will be shared. B. Implement the communication plan

  • Closed on October 01, 2021

    Develop a dedicated budget to address Privacy Office training needs and initiatives

  • Closed on December 09, 2021

    Update all privacy guidance to reflect current Federal requirements and processes.

  • Closed on September 17, 2020

    Update and continue to maintain a central collaboration area to include all current privacy program policies, procedures, and guidance

  • Closed on May 22, 2020

    Establish standard processes to ensure consistent work flow and communications between program office and Privacy Office personnel

  • Ensure role-based privacy training is provided to all personnel with privacy responsibilities

  • Ensure privacy awareness training is provided to all contractor and third party personnel

  • Closed on August 13, 2020

    Provide personnel tasked with handling Privacy Act requests with recurring training on Privacy Act exceptions

  • Closed on September 17, 2020

    Establish documentation procedures for accounting of disclosures made under the Privacy Act, as required by 5 USC 552a(c)

  • Closed on September 17, 2020

    Establish an annual computer matching activity reporting process to meet the requirements of OMB Circular A-108

  • Closed on April 08, 2021

    Determine if general support system privacy threshold assessments or privacy impact assessments should be completed; if not, document the rationale

  • Develop the technical capability to identify, inventory, and monitor the existence of PII within the HUD environment

  • Develop and implement a process to inventory all agency PII holdings not less than annually.

  • Closed on November 19, 2020

    Renew the PII minimization effort, to include a prioritization by the SAOP of specific minimization initiatives

  • Closed on July 01, 2021

    Require all system owners to review the records retention practices for each information system and take any corrective actions necessary to ensure adherence to the applicable records retention schedule

  • Closed on December 31, 2020

    A. Issue a clean desk policy prohibiting unattended and unsecured sensitive data in workplaces. B. Implement procedures to enforce the clean desk policy.